Privacy Policy

Last updated: 2 November 2026

1. Introduction

20five01 Ltd ("20five01", "we", "us" or "our") is committed to protecting personal information and respecting individual privacy.

This Privacy Policy explains how we collect, use, store, share and protect personal data in connection with our specialist recruitment and executive search services, business communications and website.

We process personal information in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and, where applicable, the EU General Data Protection Regulation (EU GDPR).

2. Who We Are

Registered company name: 20five01 Ltd
Trading name: 20five01
Company registration number: 17555736
Registered in: England and Wales
Registered office: 128 City Road, London, EC1V 2NX, United Kingdom

Email: info@20five01.com
Website: www.20five01.com

20five01 is a specialist recruitment and executive search business operating across Artificial Intelligence, Data, Cloud and Cybersecurity in the UK, Europe and North America.

We generally act as the data controller for personal information processed in connection with our recruitment activities, client relationships and website enquiries.

3. Personal Information We Collect

We collect information relevant to our recruitment and business activities.

Candidates and prospective candidates

  • Names and professional contact details
  • CVs, professional profiles and employment history
  • Qualifications, technical skills and professional experience
  • Career preferences, availability and salary expectations
  • Publicly available professional information, including LinkedIn profiles
  • Recruitment correspondence, interview feedback and relevant assessments
  • Records of candidate discussions, permissions and submissions

Clients and business contacts

  • Names, job titles and business contact details
  • Recruitment requirements and hiring plans
  • Professional correspondence and business relationship information

Website visitors

  • Information submitted through website enquiries
  • Technical information collected through enabled website services

We aim to collect only information relevant and necessary for legitimate recruitment and business purposes.

4. How We Collect and Use Information

We collect information directly from individuals and through professional sources, including LinkedIn, LinkedIn Recruiter, referrals, professional networks and publicly available business information.

We use this information to:

  • Identify and approach professionals about relevant recruitment opportunities
  • Assess qualifications, experience and suitability for client assignments
  • Manage candidate relationships and recruitment processes
  • Arrange interviews and communicate with candidates and clients
  • Introduce suitable candidates to prospective employers
  • Maintain professional relationships and business records
  • Respond to enquiries and provide recruitment services
  • Meet applicable legal and regulatory obligations

Our recruitment approach is proactive and research-led, rather than dependent on publicly advertised vacancies.

5. Legal Bases for Processing

We process personal information where an appropriate legal basis applies, including:

  • Legitimate interests: Conducting recruitment research, identifying and contacting relevant professionals, and maintaining professional business relationships.
  • Contractual necessity: Processing information required to enter into or perform a contract with an individual.
  • Legal obligations: Meeting applicable legal and regulatory requirements.
  • Consent: Where consent is legally required or is the appropriate legal basis for a particular activity.

Where we rely on legitimate interests, we consider the necessity and proportionality of processing and the rights and interests of individuals.

6. Candidate Information and Client Submissions

20five01 takes a confidential and professional approach to candidate representation.

We do not submit identifiable candidate CVs or professional profiles to prospective employers without first discussing the opportunity with the candidate and obtaining their permission.

Information shared with clients may include CVs, employment history, qualifications, technical experience and other relevant recruitment information.

Once information is shared with a prospective employer, that organisation may act as an independent data controller responsible for its own processing activities.

We do not sell candidate personal information to data brokers or unrelated third parties.

7. Recruitment Systems and Communications

We use third-party technology and communication services to support our recruitment and executive search activities.

These include:

  • Jobin.cloud: Our cloud-based Applicant Tracking System (ATS) and Customer Relationship Management (CRM) platform, used to manage candidate information, professional profiles, recruitment activity and business relationships.
  • LinkedIn and LinkedIn Recruiter: Used to identify, research, approach and communicate with professionals about relevant opportunities.
  • Microsoft business email: Used for candidate and client correspondence, CV submissions, recruitment documentation and general business communications.
  • Business telephone: Used for recruitment discussions, client communications, interview coordination and professional enquiries.
  • WhatsApp Business: An additional communication channel for introductions, general enquiries, interview arrangements, recruitment updates and ongoing professional discussions.

We do not request CV submissions through WhatsApp Business. Candidates wishing to provide CVs or other recruitment documentation should use our business email or another agreed method.

Relevant information from these communications may be recorded in Jobin.cloud or retained within our business communication systems where necessary for recruitment activities, recordkeeping and professional relationships.

We take reasonable technical and organisational measures to protect personal information, including access controls, password protection and security features available through our technology providers.

8. Sharing Information and Third-Party Providers

We may share relevant personal information with:

  • Prospective employers and recruitment clients, subject to candidate permission where applicable
  • Recruitment technology and database providers
  • Business email, telephone and communications service providers
  • Website hosting and technical service providers
  • Professional advisers where reasonably necessary
  • Public authorities where disclosure is legally required

Our third-party providers may process personal information when delivering their services. Depending on the service and activity, they may act as data processors or independent data controllers.

Their processing activities are subject to applicable legal requirements, contractual arrangements and their respective privacy policies.

Further information is available through the following providers:

20five01 remains responsible for ensuring that its own collection, use and disclosure of personal information complies with applicable data protection requirements.

We do not sell candidate personal information.

9. International Data Transfers

20five01 provides recruitment and executive search services across the United Kingdom, Europe and North America.

Personal information may be transferred internationally in connection with recruitment assignments or through our technology and communication providers.

Where international transfers are subject to applicable data protection restrictions, we use appropriate lawful transfer mechanisms, including relevant adequacy arrangements or approved contractual safeguards.

10. Data Security and Retention

We take reasonable measures to protect personal information against unauthorised access, loss, misuse or disclosure.

We retain personal information only for as long as reasonably necessary for recruitment activities, professional relationships, business administration and applicable legal obligations.

Retention decisions consider the purpose for which information was collected, its continued relevance, ongoing recruitment activities and applicable legal requirements.

We periodically review stored information and take appropriate steps to update, delete or anonymise records that are no longer required.

11. Your Data Protection Rights

Depending on applicable law and circumstances, you may have the right to:

  • Request access to personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your personal information
  • Request restriction of processing
  • Object to processing based on legitimate interests
  • Request data portability where applicable
  • Withdraw consent where processing relies on consent

You may object to direct marketing at any time.

To exercise your rights, contact info@20five01.com.

We will respond in accordance with applicable data protection requirements.

12. Recruitment Communications and Opting Out

We may contact professionals about relevant recruitment opportunities where we have an appropriate lawful basis and comply with applicable electronic communications requirements.

If you no longer wish to receive recruitment communications from 20five01, please reply to our message or contact info@20five01.com.

We will respect applicable objections and may retain limited information where necessary to ensure your preferences are honoured.

13. Sensitive Personal Information

We do not routinely request sensitive personal information during initial candidate sourcing.

Where special category information, including health or disability information, is necessary for a recruitment process, we process it only where an appropriate legal basis and additional legal condition apply.

Information relating to criminal convictions is processed only where lawful and necessary.

14. Recruitment Technology and Automated Processing

We use recruitment technology to research, search, organise and manage professional information.

Our recruitment processes involve human assessment and professional judgement.

We do not intend to make decisions about candidates solely through automated processing where those decisions produce legal or similarly significant effects.

15. Cookies and Website Analytics

Our website is hosted through IONOS and may use cookies and similar technologies for website functionality and, where enabled, analytics.

Where legally required, we obtain consent before using non-essential cookies or tracking technologies.

Visitors may manage cookies through available website controls or browser settings.

16. Third-Party Websites

Our website may contain links to external websites and professional platforms.

These organisations operate under their own privacy policies, and we are not responsible for their independent data protection practices.

17. Complaints

If you have concerns about how we process your personal information, please contact info@20five01.com.

You also have the right to complain to the UK Information Commissioner's Office (ICO).

ICO website: https://ico.org.uk

Where applicable, you may also contact another competent data protection authority.

18. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our business activities, technology or legal obligations.

The latest version will be published on our website with an updated revision date.

19. Contact

For privacy-related enquiries or requests concerning your personal information, please contact:

20five01 Ltd
128 City Road
London
EC1V 2NX
United Kingdom

Email: info@20five01.com
Website: www.20five01.com

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